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Writer's picturePatrick Stephens

What companies store business archive documents? and why they're not all equal.

There are several differences between standard storage companies, which offer storage services to individuals and businesses alike, and professional document storage companies, which have policies, procedures, and practices specific to document storage. These differences can have significant implications for the security and accessibility of sensitive documents.


One of the main differences between standard storage companies and professional document storage companies is the level of specialization. Professional document storage companies are specifically designed to handle the storage of documents and often have policies, procedures, and practices in place to ensure that documents are stored securely and are easily accessible when needed. Standard storage companies, on the other hand, may not have these specialized systems in place.




Another difference is the level of security. Professional document storage companies often have robust security systems in place to protect against unauthorized access to sensitive documents. This can include measures such as secure storage facilities, encryption, and access controls. Standard storage companies may not have these security measures in place, making it more risky to store sensitive documents with them.


In addition to security, accessibility is another important factor to consider when choosing a storage company. Professional document storage companies often have systems in place to ensure that documents are easily accessible when needed. This can include digital cataloguing, which allows for easy search and retrieval of documents, as well as access to physical records. Standard storage companies may not have these systems in place, making it more difficult to access important documents when needed.


One of the main risks of using non-specialist companies to store sensitive documents is the potential for non-compliance with the General Data Protection Regulation (GDPR). The GDPR sets out specific requirements for the handling of personal data, including the need to implement appropriate technical and organizational measures to protect it from unauthorized access, use, disclosure, alteration, or destruction. Non-specialist storage companies may not have these measures in place, making it more risky to store sensitive documents with them.


In summary, there are several differences between standard storage companies and professional document storage companies. Professional document storage companies offer specialized policies, procedures, and practices specific to document storage, as well as robust security measures and systems for easy accessibility. These factors make it a safer and more convenient option for storing sensitive documents. It is therefore risky to use non-specialist companies to store sensitive documents, as they may not have the necessary systems in place to fully comply with the GDPR.

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