Storing documents in-house can be risky and costly. When documents are stored on-site, there is a risk of loss due to natural disasters, fires, or theft. These events can result in the complete loss of important documents, leading to financial and legal consequences.
In addition to the risk of loss, storing documents in-house can also lead to damage. Papers can become faded, torn, or water damaged, rendering them unreadable. This can lead to the need for costly replacements or the inability to access important information.
Another risk of in-house document storage is the lack of version control. It can be difficult to keep track of which version of a document is the most current, leading to confusion and errors.
Using a secure document storage company can mitigate these risks and costs. These companies specialize in the safe and organized storage of documents, and often have measures in place to prevent loss or damage. They may also offer version control services to ensure that the correct version of a document is accessed.
While it may seem more cost-effective to store documents in-house, the long-term costs of document loss, damage, and lack of version control can be significant. Outsourcing storage to a professional third party can provide peace of mind and cost savings in the long run.
Overall, the average cost of archiving documents with a secure document storage company will vary depending on the specific services and level of security needed. It is important to carefully consider the risks and costs associated with both in-house and outsourced storage options in order to make the best decision for your business.
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